Customer rebates in AX7

Rebates are payments or credits that are due to customers and that are based on pre-established agreements to purchase certain items in specific quantities or amounts. Process manufacturing production and logistics provides functionality for the following types of rebates:

• Rebate ─ The Rebate type is typically processed by sending a check to the customer or by deducting the rebate amount from the customer's invoice. 
• TMA ─ Trade & Merchandising Allowance (TMA) rebates accrue until they are passed on to the customer, which is usually by credit note. 
• Freight ─ Freight rebates accrue based on region and are not passed to the customer. They are used only for reporting.
• Bill back – Bill back rebates are offered to wholesalers and distributors to cover the costs of a promotion. This rebate type is not available for customer rebate agreements.

You can also exclude items from rebate calculations if you specify them in the sales agreement or the sales order. This feature is available both for rebates that are based on a single invoice and on multiple invoices over time.

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Vendor Rebates Functionality in AX7

Vendor rebates allows you to set up a pre-established agreement to purchase certain items in specific quantities or amounts. The picture below depicts the vendor rebate functionality in Microsoft Dynamics AX 7.

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Free text invoices in AX7

A free text invoice is an invoice that is not attached to a sales order. A free text invoice contains a header and one or more lines for items or services that are not tracked in inventory. Use a free text invoice for sales that do not require a sales order, packing slip, and customer invoice. For example, you can use a free text invoice for a consulting fee or services fee, or for a miscellaneous fee for an event reimbursement.


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Sales quotation in AX7

Sales process usually starts with Request for Quotation. And result Sales Quotation generates and send to client. These clients were possible two types. Either they were register customer with organization or they were first time come to register. These first time client which possible become customer or reject our quotation handle as Prospect in Dynamics AX7.

These prospects may be person, organization or individuals. They register In Dynamics AX7 is very similarly as customer register. Only difference between customer and prospect is that prospect has no financial impact. They are just record keeping or register sales of Quotation. But in the case of client accepts the sales quotation, the prospect must be converted into customer and sale quotation into sales order.

Please click here or below link watch the video for Create a sales quotation in  Dynamics AX7

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Sales Quotation

1.                   Go to Sales and marketing > Sales quotations > All quotations.

2.                   Click New.
3.                   In the Account type field, select an option.
4.                   In the Customer account field, click the drop-down button to open the lookup.
5.                   In the list, find and select the desired record.
6.                   In the list, click the link in the selected row.
7.                   Click OK.
8.                   In the Item field, click the drop-down button to open the lookup.
9.                   In the list, click the link in the selected row.
10.               In the Unit price field, enter a number.
11.               Click the Setup tab.
12.               In the Item sales tax group field, click the drop-down button to open the lookup.
13.               In the list, find and select the desired record.
14.               In the list, click the link in the selected row.
15.               Click Sales quotation line.
16.               Click Maintain charges.
17.               In the Charges code field, click the drop-down button to open the lookup.
18.               In the list, find and select the desired record.
19.               In the list, click the link in the selected row.
20.               Check or uncheck the Keep checkbox.
21.               In the Charges value field, enter a number.
22.               Click Save.
23.               Close the page.
24.               On the Action Pane, click Sales quotation.
25.               Click Totals.
26.               Click OK.
27.               On the Action Pane, click Quotation.
28.               Click Send quotation.
29.               Click OK.
30.               Close the page.
31.               On the Action Pane, click Follow up.
32.               Click Confirm.
33.               Click OK.
34.               Close the page.
35.               On the Action Pane, click General.
36.               Click Sales orders.
37.               On the Action Pane, click Sell.
38.               Click Confirm sales order.
39.               Click OK.
40.               Click OK.
41.               On the Action Pane, click Pick and pack.
42.               Click Generate picking list.
43.               Click OK.
44.               Click OK.
45.               On the Action Pane, click Pick and pack.
46.               Click Picking list registration.
47.               Click Updates.
48.               Click Update all.
49.               Close the page.
50.               On the Action Pane, click Pick and pack.
51.               Click Post packing slip.
52.               Click OK.
53.               Click OK.
54.               On the Action Pane, click Invoice.
55.               Click Invoice.
56.               Click OK.
57.               Click Yes.

Record Vendor & Customer templates in AX7

Record templates can help you create records more quickly in Microsoft Dynamics AX. You can create record templates for only some of the record types in Microsoft Dynamics AX.
You can apply templates only for the areas of Microsoft Dynamics AX that you have access to. However all template titles are visible to you when you create a new record, and to other users, also, if you are creating templates that will be available for all users. Be sure to consider this when naming templates. For example, avoid using names that include words.

When one or more templates that you have access to exist for a specific form and you attempt to create a new record in the form, the Select a template for… form is displayed. When you select a template from the list, the new record is created and contains default information that is based on the template that you selected.

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Customer Creation in AX7

You can create a customer record by using either the Create new customer form or the Setup form. If you create a new customer record in the Setup form, you must identify the party record as a customer

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Purchase agreement in AX7

A purchase agreement is a contract that commits an organization to buy a specified quantity or amount by using multiple purchase orders over time. In exchange for this commitment, the buyer receives special prices and discounts. The purchase agreement can apply to a specific quantity of a product, a specific currency amount of a product, or a specific currency amount of the products in a procurement category. The prices and discounts of the purchase agreement override the prices and discounts that are specified in any trade agreements that exist.


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Automatic Purchase Order Creation based on Purchase Requisition in AX 7

Depending on how your organization is set up, you can create purchase requisitions for products that your organization uses. A purchase requisition is an internal document that authorizes the purchasing department to buy items or services.
After a purchase requisition is approved, it can be used to create the purchase order. Purchase orders are the external documents that the purchasing department submits to vendors.


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Prepayments to vendors in AX7

Prepayments are a common business practice, with organizations issuing prepayments to vendors for goods or services before those goods or services are fulfilled. To minimize risk, you can track prepayments by defining the prepayment on a purchase order. Vendors can also create a prepayment invoice that is associated with a purchase order.

New prepayment functionality is available in Microsoft Dynamics AX7, making it easier for organizations to complete, manage and track prepayments to vendors. There are five steps involved with processing a prepayment for a purchase order, which include the following:

1. Create the purchase order.
2. Set up the prepayment.
3. Post the prepayment.
4. Make a payment.
5. Settle the payment against the final invoice.

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Vendor Management in AX7

As a purchasing agent for your organization, you can create new vendors in Microsoft Dynamics AX and maintain vendor account information. For example, you can do the following:

• Update account information, such as address information, for vendors that do business with your organization.
• Modify the contacts that are associated with a vendor account.  

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Create a Purchase Credit note in AX7

1. Create purchase order with negative quantity

It is useful when there is no reference to specific purchase order or Return merchandise authorization is not required. In other word, company can return any item to vendor without any negotiation or notification.

This process is same as normal purchase order process with negative quantity.

2. Create a return purchase order.

 Return order is created in reference to specific purchase order and it should be authorized by vendor i.e. vendor should provide RMA number which indicates the permit for return of goods to vendor.

Please click here or below link watch the video for Create or edit a purchase credit note in Dynamics AX7

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Create or edit a Sales return order in AX7

Create return orders for customers who return items that they have purchased. For example, a customer might return items if the incorrect item was received, or if an item is defective. You must create a return order for returned items before the items can be received into the warehouse.


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Defining Sales and marketing processes and stages in AX7

This section provide information about how to define processes, stages, and responsibilities for campaigns, leads, and opportunities, quotation and sales order

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Production Subcontracting in AX7

Microsoft Dynamics AX uses the following terms in the implementation of discrete subcontracting manufacturing.

Subcontracting: The process of either outsourcing a specific resource or the capability to optionally outsource based on business logic of capacity planning. 

Bill of Materials (BOM): A list of items or sub-assemblies that contains the number of items used per finished assembly. It is also a representative hierarchy of how products are assembled based on level. A BOM needs to be active before it can be used in Production control. Only one BOM can be applied to any assembly, although multiple versions can be kept.

BOM Line Type:

• Item – a raw material or semi-finished good that needs to be picked from inventory.
• Phantom – a product that is a transient (non-stocked) BOM.
• Pegged Supply – used when the production order is estimated based on the default order and parameter settings.
• Vendor – The line type for the Bill of Materials to signal to AX that the item or bill of materials is supplied by a subcontractor 

Resources: A resource can be a machine, tool, vendor, human resource, or a location. 

Routes and Operations: A route determines the sequence of events to build the finished product.

Production Order: An order that initiates and sequentially moves the production process from creation to when the product is ready for shipment.

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Broker Contract Management in Dynamics AX 7

Broker Contract Management for Dynamics AX2012 R3

This topic explains how to set up a broker contract that specifies the commission that a broker vendor receives for the sale of items or groups of items. For example, you might have a contract with a broker that states that every time a specific model of television is sold, the broker receives a percentage of the sales price. Commissions can be calculated based on a fixed amount, a percentage, or an amount per unit.

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Royalty Agreements & Claims in Dynamics AX7

A royalty is a fee that one party (the licensee) pays to another party (the licensor) for the use of intellectual property, including logos or copyrights. For example, Fabrikam sells t-shirts that have a small logo on the sleeve. The logo is owned by Contoso. This means that Fabrikam, the licensee, must pay Contoso, the licensor, a royalty for use of the logo.

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Work flow creation for customer Payment process in AX7

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Sales order Life cycle AX7

Use the Create sales order and Edit sales order pages to create or edit sales orders for customers. Sales orders are created to register the sale of goods or services to customers, and to track shipments to customers.

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BOM & Production Life cycle in AX7

The production of items, sometimes also known as the production life cycle, follows specific steps that are needed to complete the manufacture of an item. The life cycle begins with the creation of the production order and ends with a finished, manufactured item that is ready for the customer. Each step in the life cycle requires different kinds of information to complete the process. When each step is completed, the production order reflects this by showing a change in production status.


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Procedure to create a purchase order in AX7

Use this procedure to create a purchase order in AX7 that has all the information that you need to purchase specific products at a specific price or for a specific delivery date from a vendor.

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Formula Management in AX7

Process Manufacturing Production and Logistics provides chemical manufacturers with tools that help them to control and maximize assets, minimize operating costs, and monitor the impact of decisions on orders, production, inventory, and distribution. It offers process and hybrid manufacturers solutions that address production and distribution. It also provides them with integrated functionality for planning and managing production, distribution, procurement, and accounting.

• Formula management
• Co-product and by-product planning and management, including allocating costs for unplanned co-products and by-products
• Multi-dimensional inventory capability
• First expired/first out (FEFO) and shelf life inventory management with the ability to set vendor-specific batch information

 Please click here or below link watch the video for
how to create Formula Product
FEFO date control for food & beverage products
Formula versions
Formula route
Batch order creation & postings         https://youtu.be/wlYkPaT6ioI

Product Creation in AX7

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product Creation

1.                   Go to Product information management > Products > Released products.

2.                   Expand the Product image fact box

3.                   Click New.

4.                   In the Product number field, type a value.

5.                   In the Product name field, type a value.

6.                   In the Item model group field, click the drop-down button to open the lookup.

7.                   In the list, find and select the desired record.

8.                   In the list, click the link in the selected row.

9.                   In the Item group field, click the drop-down button to open the lookup.

10.               In the list, click the link in the selected row.

11.               In the Storage dimension group field, click the drop-down button to open the lookup.

12.               In the list, find and select the desired record.

13.               In the list, click the link in the selected row.

14.               In the Tracking dimension group field, click the drop-down button to open the lookup.

15.               In the list, click the link in the selected row.

16.               In the Inventory unit field, click the drop-down button to open the lookup.

17.               Close the page.

18.               In the BOM unit field, click the drop-down button to open the lookup.

19.               In the switch View field, select an option.

20.               In the list, find and select the desired record.

21.               In the list, click the link in the selected row.

22.               In the BOM unit field, type a value.

23.               In the BOM unit field, click the drop-down button to open the lookup.

24.               In the list, find and select the desired record.

25.               In the list, click the link in the selected row.

26.               Click OK.

27.               In the list, click the link in the selected row.

28.               Toggle the expansion of the General section.

29.               Toggle the expansion of the Purchase section.

30.               Check or uncheck the Latest purchase price checkbox.

31.               Toggle the expansion of the Purchase section.

32.               Toggle the expansion of the Engineer section.

33.               Click Save.

Broker Contract Management for Dynamics AX2012 R3

This topic explains how to set up a broker contract that specifies the commission that a broker vendor receives for the sale of items or groups of items. For example, you might have a contract with a broker that states that every time a specific model of television is sold, the broker receives a percentage of the sales price. Commissions can be calculated based on a fixed amount, a percentage, or an amount per unit.

Please click here or below link watch the video for Broker Contract Management for Dynamics AX2012 R3

https://youtu.be/IzVZe41kh5M

Microsoft Dynamics AX7 Modules List

Microsoft Dynamics is an ERP solution by Microsoft that helps organizations increase their net revenues by improving employee productivity. The system also increases the value of information by enabling all people in the organization access critical business information processes. Microsoft Dynamics AX 7 features rich industry and core ERP capabilities in a single global solution, thereby enabling fast time-to-value.

New Features in Dynamics AX 7

Cloud-first application

Microsoft has announced that the latest version would be a cloud-first application, which is pretty much in line with the other Microsoft flagship products. Dynamics AX would take full advantage of the Windows Server, Microsoft Cloud OS and Microsoft Azure cloud platform. Microsoft has announced that AX7 2015 will launch only on Azure initially. Moving it onto Azure and the cloud would make it easier to integrate systems with other cloud based products such as Office 365 and would make it easier to use Dynamics across multiple devices globally.


Mobile Access

Industry experts believe that Dynamics AX 7 would be available across a variety of mobile devices and would be operational on almost every tablet or smartphone. This would come as a boon for anyone who wants to access the business data anytime and from anywhere. This would also enable business owners to make informed decisions while on the move


New Web-Based Client

Dynamics AX7 would be accessible through a web base client and not through a Windows desktop client, which would enable shared in users to access the Dynamics database through a browser without having to install customized applications on different devices. This will improve business collaboration and increase productivity.

Superior Lifecycle Services Management

With Dynamics AX 7 release we should expect superior lifecycle services management. Microsoft is expected to maintain and expand on the existing Lifecycle services. This would mean better quality and reliability of Dynamics implementation in any business. Better lifecycle services mean that it would be easier to roll out new custom features.


Incremental Updates

Just like many other cloud first applications, Dynamics AX 7 too would have incremental updates rather than version based releases. Microsoft would replace the versioning system with a deployment platform based approach. Every dynamics platform would receive updates automatically when necessary and there will be no re-release of the entire software.

Subscription-Based Licensing

 It is expected that the Dynamics AX 7 would come with a licensing system based on subscriptions, which would make things much more flexible. This would be beneficial for businesses that have high fluctuations in volume. It would save them of the need to buy extra licenses which they might never use.

How to create Royalty Agreements & Claims in Dynamics AX2012 R3